Journal Policies

Editorial Policy

The publication of scientific research in peer-reviewed journals is a cornerstone in the advancement and exchange of knowledge. sharws Scientific Journal is committed to the highest ethical and behavioral standards in the publishing process. All parties involved—authors, editors, reviewers, and the publisher—must adhere to the principles of integrity and transparency.

Submitted manuscripts must not have been previously published, in whole or in part, in any citable medium, including preprint servers, and must not be under consideration by any other journal.

Authors are responsible for ensuring that the manuscript does not violate intellectual property rights or copyrights, and that all submitted material is either original or used with explicit legal permission. The journal reserves the right to take appropriate actions in case of policy violations, including rejecting or retracting the article.

Copyright and Open Access Policy

  • sharws Scientific Journal is an open-access journal, meaning all published articles are freely available for reading and download without financial charges for authors, readers, or institutions. This policy promotes broad dissemination of scientific knowledge.

  • The journal adopts the Creative Commons Attribution International License (CC BY 4.0), allowing authors to retain copyright and enabling users to:

  • Download and print articles.

  • Reuse and extract content.

  • Archive articles in institutional or digital repositories.

  • Distribute or cite the content.

  • Provided that proper credit is given to the original author(s) and source.

  • This license ensures wide accessibility and facilitates integration into global databases and repositories, increasing visibility and citation impact for researchers.

Peer Review Policy

All manuscripts submitted to sharws Scientific Journal undergo a double-blind peer review process to ensure the quality of published research and the neutrality of the scientific evaluation.

  • Each manuscript is referred to two specialized reviewers in the relevant subject, selected based on their academic expertise.

  • The reports of all reviewers are taken into consideration when making the decision regarding acceptance, revision request, or rejection of the manuscript.

  • The Editor-in-Chief bears the responsibility of making the final decision on publication, based on the recommendations of the reviewers and relevant editors.

  • In some cases, the Editor-in-Chief may seek the opinion of members of the journal's Scientific Advisory Board before making the final decision on the manuscript.

  • Both assistant editors and review editors provide administrative and technical support to ensure the peer review process proceeds with integrity, transparency, and efficiency.

  • In case the authors object to a rejection decision, they have the right to submit a repeated memorandum to appeal the decision, and – upon the Editor-in-Chief’s discretion – the manuscript may be sent to a third independent reviewer. The decision resulting from this stage is considered final.

Authorship Policy

sharws Journal upholds transparency and accuracy in determining scientific contribution. Only individuals who have made substantial intellectual and scientific contributions in:

  • Study design and implementation,

  • Data analysis and interpretation,

  • Writing or critically reviewing the manuscript,

should be listed as co-authors, and all must approve the final version for submission.

Corresponding Author:

One author is designated to coordinate with the journal and serve as the official contact post-publication.

Acknowledgments:

Non-author contributors (technical, administrative, financial, etc.) should be recognized in the acknowledgments section.

Author Order & Responsibility:

Order should reflect contribution magnitude. All listed authors share joint responsibility for the manuscript content. Changes to authorship post-submission are only allowed with a justified request signed by all authors.

Conflict of Interest:

All authors must disclose any potential scientific or financial conflicts. The journal strictly enforces this to ensure research integrity and fair attribution.

Self-Archiving Policy

The journal supports open access and allows authors to:

Archive preprints (pre-review version) in institutional or thematic repositories. Archive postprints (peer-reviewed but unformatted version) with clear reference to journal rights. Archive final published versions in repositories that comply with OAI-PMH standards, provided full citation and direct link to the article are included.

General Conditions:

  • Any archived version must include a clear bibliographic statement indicating the original publication in sharws Scientific Journal, along with the DOI or a permanent link to the article.

  • The journal does not impose any fees for self-archiving and encourages authors to make use of this policy to enhance the academic visibility of their work.

Plagiarism Policy

  • sharws Scientific Journal adheres strictly to ethical standards in academic publishing. Authors are required to ensure the full originality of the content of their manuscripts upon submission, along with a strict commitment to proper citation practices.

  • All borrowed ideas, texts, or quotations from other sources—whether published or unpublished must be clearly acknowledged using approved academic citation methods.

  • All submitted manuscripts are subject to plagiarism screening using advanced online tools such as Plagiarism Checker X to detect any unjustified similarities.

In case of detected plagiarism:

  • If plagiarism is discovered during the peer review or editorial process, the manuscript will be immediately rejected.

  • If plagiarism is detected after publication, the journal will formally retract the article from its archive and issue an official retraction notice on the journal’s website.

  • The Editorial Board reserves the right to take appropriate actions against the authors involved, which may include notifying relevant funding agencies, academic institutions, and the original authors whose rights have been violated.

Retraction Policy

The journal retracts publications containing serious ethical violations (e.g., plagiarism, data fabrication, undisclosed conflicts). This includes:

  • Issuing a clear retraction statement with justification.

  • Notifying relevant academic institutions and funding bodies.

Complaints and Appeals

Authors and readers may submit complaints or appeals concerning the publishing, review, or copyright processes via the journal's official email. A reference number will be assigned for tracking. The editorial board will handle all cases objectively and confidentially.

Disclaimer

Each author or author group bears full responsibility for the content of published articles. sharws Scientific Journal, its editors, or publishers are not legally or scientifically liable for the accuracy, completeness, or reliability of article content, nor for any direct or indirect damage resulting from its use.

Conflict of Interest Policy

Sharws Scientific Journal is committed to ensuring transparency and academic integrity throughout all stages of the publication process. To achieve this, clear measures are taken to prevent conflicts of interest among authors, editors, and reviewers.

1. Editors’ Conflicts of Interest

Manuscripts must not be assigned to editors who have current or past relationships that could compromise their impartiality, such as:

  • Current or recent professional or research collaboration.

  • Direct academic supervision (e.g., supervising a master's or doctoral thesis).

  • Co-authorship or joint research within the past three years.

Manuscripts must not be assigned to editors who have current or past relationships that could compromise their impartiality, such as:

  • Current or recent professional or research collaboration.

  • Direct academic supervision (e.g., supervising a master's or doctoral thesis).

  • Co-authorship or joint research within the past three years.

Editors are required to disclose any potential conflicts of interest upon receiving a manuscript for evaluation. In cases where a conflict exists, the manuscript will be reassigned to an associate editor who has no relationship with the authors.

2. Reviewers’ Conflicts of Interest

The following standards are observed to avoid conflicts of interest when selecting reviewers:

  • No direct professional relationship with the authors, such as working in the same department or institution.

  • No participation in joint research or projects with the authors within the past three years.

  • No personal or financial interest that may compromise the objectivity of the review.

Reviewers are required to disclose any potential conflict of interest before accepting the review assignment. If a conflict is reported, the manuscript will be reassigned to another reviewer who can ensure neutrality and objectivity.

Data Sharing Policy

Sharws Scientific Journal is committed to fostering a more open and transparent research environment by promoting data availability and enabling researchers to reuse results and verify methodologies. The journal believes that data sharing contributes to improving research quality, accelerating scientific discovery, and enhancing the reliability of published findings.

Accordingly, the journal encourages authors to share their research data, including—but not limited to—raw or processed datasets, software, algorithms, protocols, methods, and relevant materials, by archiving them in recognized public scientific repositories that comply with open-access standards such as OAI.

Authors are required, upon submission, to include a Data Availability Statement indicating the accessibility of their data, along with a direct link to the repository in which the data is archived and a persistent identifier (e.g., DOI or official archive number) that facilitates access. These data sets should be properly cited in the references section using appropriate scientific citation formats to ensure copyright protection and promote research integrity.

The journal is committed to publishing this statement within accepted articles—whether the data are available or not—with justification provided in cases where data cannot be shared.

This policy aims to support open research practices and ensure that findings can be reused to serve the broader scientific community.

Privacy and Confidentiality Policy

Sharws Scientific Journal is committed to maintaining the highest standards of privacy and confidentiality regarding all personal data and information provided by authors, reviewers, and visitors. This includes, but is not limited to, names, email addresses, institutional affiliations, and any other identifying information collected during submission, peer review, or interaction with the journal's website.

Such data is used exclusively for editorial and scientific purposes within the scope of the journal. It will not be shared with, sold to, or used by any external party for commercial or marketing purposes.

The journal also ensures that the identities of reviewers remain undisclosed at all stages of the peer review process, in adherence to its double-blind review policy and in order to preserve the integrity of the academic process.

All appropriate technical and organizational measures are taken to safeguard the data and prevent unauthorized access.

Submission and Communication Policy

sharws Journal accepts original research papers from scholars and researchers according to its publishing guidelines. Submissions are accepted via the official journal email or its electronic platform (if available).

To contact the editorial board:

Email: sharws@nu.e du.ly

Phone or WhatsApp: +218913602574

Official Website: https://journ.nu.edu.ly/index.php/sharws/index

Note: All publishing and communication policies are subject to periodic updates in line with modern scientific publishing standards and global quality frameworks.